| Page 1; Page 2 ;||Time Management
What is time management?
Time management is the art of arranging, organizing, scheduling, and budgeting one’s time for the purpose of generating more effective work and productivity. The skills we explain help you become highly effective, by showing you how to identify and focus on the activities that give you the greatest returns. Investing in these time management activities will actually save you time, helping you work smarter, not harder.
The benefit of using a planner
Time management begins with the use of a calendar or planner with daily lists and taking the time to write down everything that you must due, so that it gets done. If you sleep seven hours a night, you have 119 hours a week to do everything that you need to do. That, of course, includes everything from going to class, eating, athletic events, social activities, personal hygiene, time-in-transit, studying, student organizations, leisure activities, and everything in between. You must use all 119 hours a week to schedule everything that you must do.
Time is our most precious commodity but most people waste it through procrastination or a lack of planning.
Tips when making your schedules:
Be specific. Rather than writing, “do Calculus problems,” indicate which problems.
Be reasonable. Schedule what you think you will do.
Take advantage of ALL your time, including little chunks of time such as riding on the bus.
Be flexible, use a pencil when making your schedule.
Plan to review your lecture notes everyday.
Do not forget to schedule breaks.
Make use of time before and after class.
Schedule difficult tasks for your most alert periods.
Eat That Frog!
“Mark Twain once said that if the first thing you do each morning is to eat a live frog, you go through the day with the satisfaction of knowing that that is probably the worst thing that is going to happen to you all day long.
Your ‘frog’ is your biggest, most important task, the one you are most likely to procrastinate on if you don’t do something about it. It is also the one task that can have the greatest positive impact on your life and results at the moment.
The first rule of frog eating is this: If you have to eat two frogs, eat the ugliest one first.
The second rule of frog eating is this: If you have to eat a live frog at all, it doesn’t pay to sit and look for very long.” Quote from Eat That Frog! By Brian Tracy
Develop an overview of everything that you want to accomplish. If your perspective is a term, your first step should be to define clearly the goals that must be accomplished within that term. This first step should be all-inclusive – include not only academic responsibilities but also personal and social activities.
Next, identify the goals in all areas of your life which you consider important. Decide which need immediate attention and which can be postponed. Be realistic about your time resources.
Anticipate deadlines and foreseeable crises (mid terms, finals, dates papers are due) and plan in advance to make these deadlines part of your routine. Construct a reasonable timetable and insert the proper dates for these responsibilities.
Now work backward through the timetable and include the activities which can be scheduled more flexibly (athletics, exercise, special hobbies).
As you review your timetable, consider each week as a sub category to be planned, and each day within the given week as a further sub category but an integral part of the whole picture. Identify specific goals for each week and assign the categories of “A” “B”, or “C” to each goal. Assign “A” to those items which are most important, “B” to those of moderate importance, and “C” to those low in importance.
Now look at the items on your “B” list. Re-evaluate and reclassify them to either “A” or “C” categories. Either increasing or decreasing their importance will eliminate your being distracted by activities which could compete with your most important priorities.
Avoid getting bogged down in “C” tasks. Do not hesitate to skip these activities or delegate them to others. For example, if you can afford it, hire someone to type your papers – especially if you are not an experienced typist. Always keep in mind the 80/20 rule which states that 80% of the value obtained by doing a typical list of activities comes from doing the most important 20% of those activities.
Finally, review your list of activities in the “A” category. Determine the steps you need to follow to reach these goals. Segment larger activities into a series of self-starter units. Eliminate the routine and low priority tasks.
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