Arranging a project meeting is a massive task. It’s hard to ask people to sit in teams and make them think on a productive matter. Each member belongs to different background, departments, knowledge and interest. Getting something concrete out of them is really challenging especially when it is voluntary.

Circulating the agenda, arranging logistics, making PPT, calling everyone, making them sit, starting discussion, and stay focus on it are few steps. Afterward making minutes of meeting and circulating them are few actions. If you combine all these steps, it takes huge time. Time is valuable asset. As a change manager, we need to regularly arrange meetings among cross-functional teams to understand concerns. It is great efforts indeed and we also see matching result. Participants, at the peak of discussion, come up openly for solutions.

Business problems are complex and no single person or function can solve them. Collective mental energy is needed to crack small-2 problems and it takes lots of psychological issues.

Smart black belts use meeting templates and fill them online to records minutes of meeting. It makes life easier later on. If you are working on multiple projects, you may need readymade templates.

You must also know when to get off-track to make discussion light. Both human and business touch required to crack problems. Free and open environment can help people to deliver consistent good ideas. Stimulus thought process is powerful and each problem has to go through it.